Position Details
Executive Assistant
Apply NowRegular, F/T
Summary
Work in a dynamic environment in the heart of Gaia!
Gaia is seeking an Executive Assistant to support three C-level Executives.
The ideal candidate would have a Bachelor’s degree and a minimum of 5 years’ experience in an Executive Assistant role directly supporting C-levels. Additionally, the candidate should display professionalism, be highly organized, positive, trustworthy, show attention to detail, and possess a desire to thrive in a consciousness-raising company.
The EA is an integral liaison for the Executives and is responsible for a broad range of professional-level functions including comprehensive calendar management, deck preparation, travel coordination, and other tasks as assigned.
At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities – effective communication, teamwork, prioritization, and problem solving – who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you’ll thrive in our dynamic environment.
Responsibilities
- Professional representation of company and executives when greeting visitors or communicating on behalf of Company
- Answer and screen calls with diplomacy
- Comprehensive calendar management using MS Outlook
- Coordination of travel for Executives, board members, prospective employees, and team members, summarization of itineraries,; cross-departmental scheduling/coordination
- Comprehensive data management using MS Excel including data entry, pivot tables, VLookup, and monthly expense/account reconciliation
- Event coordination such as quarterly company-wide meetings, community events, parties, and corporate board meeting
- Meeting space/conference room calendar management
- Create and manage PowerPoint presentations and Excel spreadsheets
- Develop and carry out an efficient documentation and filing system
- Other administrative functions such as processing mail and package deliveries, maintaining office supply inventory, proofreading correspondence, and research for company initiatives
- Liaison with outside vendors and corporate facilities manager
- Maintain an organized workstation and executive area
- Other duties as assigned
Qualifications
- Bachelor’s degree
- A minimum of 5 years’ experience in an Executive Assistant role directly supporting C-levels
- Strong verbal and written communication skills; proficiency in English; bilingual a plus!
- Professional and positive demeanor with clients, management, staff and board members
- Exceptional organizational, prioritization and time management skills; flexible with changing priorities or delays
- Ability to work independently and take initiative
- Effective problem-solving skills with the ability to anticipate issues and resolve them
- Strong proficiency in MS Office (Outlook, PowerPoint, Word, Excel) as well as Adobe Cloud and Google Docs; advanced-level MS Excel a plus!
- Tech savvy; familiar with PCs, Macs, Smartphones and similar devices
- Strong computer and Internet research skills
- Capable of handling sensitive information with discretion
- Some overtime required
- Strong familiarity with and affinity for our content is a prerequisite to applying
- US citizenship or US residency with an existing work permit is required
- Non-smoker
- Must be available to work in our campus in Louisville, CO. This is not a remote role.
Compensation
- Type: Salary
- Range: $70000 - $85000 (USD)
More About Gaia
Gaia exists as a transformational network to empower a global conscious community.
Gaia (Nasdaq: GAIA) is a publicly traded company in Louisville, Colorado. We offer global video streaming of over 8,000 original series, shows, films, documentaries, and practices for conscious living to our members in over 190 countries. Our vast video library serves as a vessel for the community we seek to empower. We are not a subscription service that streams whatever pays our bills. Our content goes deep into select niches of Seeking Truth, Transformation, Alternative Health and Yoga channels. We often cover subjects that other media companies won’t touch.
We expect you did explore Gaia’s library of original shows, documentaries, and films. If our work on ancient wisdom, who are we, our true history, coverups, and metaphysics resonates, you might be a good fit for Gaia. We seek to hire and inspire employees who embrace our mission to empower a global conscious community, who hope their work empowers our community of inspired members, to be a catalyst of transformation. The best work we do every day is to remember our vision is “to empower the evolution of consciousness.”
The perks of working collaboratively with a team dedicated to sharing this mission include an on-site gym; a beautiful solar-powered campus, complete with hiking and running trails, community garden, and a labyrinth; and an on-site, mostly organic café that serves breakfast and lunch daily including a full-service espresso bar featuring locally roasted coffee.
Full-time employees are offered alternative and traditional medical benefits including preventative coverage; as well as dental, vision, 401K, and life insurance.